www.hyp.org.au (the “Site”) is owned and operated by Hunter Young Professionals Inc. Hunter Young Professionals Inc can be contacted here.

Purpose 

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following: 

1. The personal data we will collect; 
2. Use of collected data; 
3. Who has access to the data collected; 
4. The rights of Site users; and 
5. The Site’s cookie policy. 

This Privacy Policy applies in addition to the terms and conditions of our Site. 

Consent 

By using our Site users agree that they consent to: 

1. The conditions set out in this Privacy Policy; and 
2. The collection, use, and retention of the data listed in this Privacy Policy. 

Personal Data We Collect 

We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first. 

Data Collected Automatically

When you visit and use our Site, we may automatically collect and store the following information: 

1. IP address; 
2. Location; 
3. Clicked links; and 
4. Content viewed. 

Data Collected in a Non-Automatic Way

We may also collect the following data when you perform certain functions on our Site: 

1. First and last name; 
2. Date of birth; 
3. Email address; 
4. Phone number; 
5. Occupation; and 
6. Employer. 

This data may be collected using the following methods: 

1. Contact forms; 
2. Membership forms; and 
3. Nomination forms. 

How We Use Personal Data 

Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy. 

The data we collect automatically is used for the following purposes: 

1. Analysis of website traffic; and 
2. Statistics. 

The data we collect when the user performs certain functions may be used for the following purposes: 

1. Communication; 
2. Membership; and 
3. Participation in reward program. 

Who We Share Personal Data With 

Board Members

We may disclose user data to any member of our organisation who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy. 

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases: 

1. If the law requires it;
2. If it is required for any legal proceeding; and
3. To prove or protect our legal rights.

If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices. 

How Long We Store Personal Data 

User data will be stored until the purpose the data was collected for has been achieved. 

You will be notified if your data is kept for longer than this period. 

How We Protect Your Personal Data 

In order to protect your security, we use the strongest available browser encryption and store all of our data on servers in secure facilities. All data is only accessible to our board members and services that we hire to maintain and secure our website. 

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical. 

Children 

We do not knowingly collect or use personal data from children under 16 years of age. If we learn that we have collected personal data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data their parent or guardian may contact our privacy officer. 

How to Access, Modify, Delete, or Challenge the Data Collected 

If you would like to know if we have collected your personal data, how we have used your personal  data, if we have disclosed your personal data and to who we disclosed your personal data, or if you would like your data to be deleted or modified in any way, please contact us.

Cookie Policy 

A cookie is a small file, stored on a user’s hard drive by a website. Its purpose is to collect data relating to the user’s browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience. 

We use the following types of cookies on our Site: 

Functional Cookies

Functional cookies are used to remember the selections you make on our Site so that your selections are saved for your next visits.

Analytical Cookies

Analytical cookies allow us to improve the design and functionality of our Site by collecting data on how you access our Site, for example data on the content you access, how long you stay on our Site, etc.

Third-Party Cookies

Third-party cookies are created by a website other than ours. We may use third-party cookies to analyse site traffic.

Modifications 

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the “Effective Date” at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy. 

Contact Information 

If you have any questions, concerns or complaints, you can contact us.